How to Generate Meeting Minutes with AI for Beginners

Are you too busy and need to get a summary of the meeting right now? Here we provide a brief guide on how to create comprehensive meeting minutes in a few clicks.

All you need is your favorite chatbot. Just follow these simple steps:

1. Prepare meeting text.
2. Craft an AI prompt.
3. Send the prompt and text of a meeting to a chatbot.

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No need to build your own solution. Our tool helps you quickly create clear, professional meeting summaries. Just upload your transcript, add any notes or the meeting agenda, and let the AI do the rest.

It’s fast, easy to use, and helps your team stay on the same page.

👉 Try it now and save time on every meeting.

But in case you would like to learn, here is the tutorial:

Step-by-step Guide

Meeting minutes are brief notes that capture what was discussed, what results this led to, and who is responsible for each action after a meeting. Let’s look at this process step-by-step.

1. Prepare meeting text

Record your meeting. This used to be a secretary’s job, but modern technology handles meeting minutes faster and more systematically. Use Teams transcription or Otter.ai to generate and save the transcript in text format.

2. Craft an AI prompt

You likely do not want ChatGPT to respond like ChatGPT. Therefore, craft a query as if addressing a qualified expert in your field or a specialized secretary. We recommend using this prompt.

You are a professional meeting minutes generator. Your goal is to create a clear, well-structured, and formal summary of our monthly Sales Strategy Meeting.
Context:
Participants include sales team leads and regional managers.
Topics covered include quarterly targets, sales pipeline updates, and marketing alignment.
Ensure the language is professional, concise, and free of filler. Highlight important conclusions or blockers. Summarize each point accurately without losing nuance or missing action items. Be consistent in structure and use of headings.
Here is the transcript:
(input your transcript here)

Do not forget you can always change and tweak this so it works exactly the way you want.

3. Send the prompt and text of a meeting to a chatbot

Send the prompt to your favorite chatbot and send the text of the meeting to it. Do not forget to review it before using it in your work.

Pros and Cons

Let’s have a look at the pros and cons of this method of creating meeting minutes.

Summary

As you can see, creating meeting minutes is simpler than you might think when you follow these steps:

1. Prepare a meeting text.
2. Craft AI prompt.
3. Set the prompt and text of a meeting to a chatbot.

Now, you can generate comprehensive meeting minutes in just a few minutes using your favorite chatbot.

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