Need to rewrite a dry internal policy? Summarize a 20-page handbook? Or just improve the tone of your HR documents? Microsoft Copilot inside Word makes it easy. You can transform any document directly inside Word without leaving the page or copying into a chatbot.
This guide shows how to use the built-in Copilot panel to instantly rewrite, enhance, or summarize full documents using simple natural language prompts.
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Step-by-step Guide
Copilot inside Word turns your everyday internal docs into polished, professional assets. Whether it’s tone, clarity, length, or formatting, you’re in control.
Here’s how to do it:
1. Open Microsoft Word and activate Copilot
Start from any document. You’ll need a Microsoft 365 subscription with the Copilot feature enabled. Look for the Copilot button in the ribbon (top right of Word). Click it to open the side panel.
This feature requires a Microsoft Copilot for Microsoft 365 license. You won’t see it in personal or basic versions.
2. Paste or load your document
You can start fresh or open an internal document like a company policy, employee guide, or rules document.
To try quickly, paste this sample into a blank doc:
“Our office hours are flexible, but everyone should be online by 10am latest. No meetings on Fridays unless absolutely necessary. Use Slack for urgent stuff, and email for everything else.”
3. Ask Copilot to rewrite or enhance the text
In the Copilot panel, type in a plain-language request like:
Rewrite this in a more professional tone suitable for an employee handbook.
Copilot will scan your document and offer a full rewritten version directly in the panel or as suggested edits in your doc.
You can also try:
- “Make this concise and friendly”
- “Convert to a formal HR policy format”
- “Summarize this document in bullet points”
- “Add clarity and consistency to formatting”
4. Review and refine the result
After Copilot rewrites the content, you can:
- Accept or reject suggestions line by line
- Ask follow-up questions in the panel
- Copy the output and paste it elsewhere
Want something even more polished? Follow up with:
Make the tone more encouraging and remove passive voice.
Copilot keeps the context and applies your edits instantly.
Pros and Cons
| PROS | CONS |
|---|---|
| Built into Word, no switching apps | Requires a Copilot for Microsoft 365 license |
| Rewrites entire docs in seconds | Works best with clear, structured input |
| Easy to refine with follow-up prompts | May need manual review for sensitive content |
| Supports tone, clarity, and length | Can occasionally over-edit or remove useful nuance |
Summary
Using Microsoft Copilot inside Word lets you rewrite or enhance internal documents without needing a copywriter or even a second tool. It’s built-in, intuitive, and powerful.
Whether you’re refreshing handbooks, refining memos, or summarizing HR policies, Copilot handles the hard part and you stay in control.
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