An intelligent AI assistant that integrates with Google Calendar to help users manage their schedules. Users can interact via chat to check their events, find available times, create or delete events, and stay organized. The assistant is also capable of performing Google searches and retrieving content for additional context.
Start Chat Session
The assistant greets the user and introduces its scheduling capabilities.Understand User Requests
User inputs are received and passed to the AI agent for interpretation.AI Agent Processes Request
The AI agent analyzes user intent and determines which scheduling or search action to perform.Interact with Google Calendar and Search Tools
The assistant can check, create, delete, or view calendar events, find available times, and use Google Search or URL content retrieval as needed.Respond to the User
The assistant provides answers, scheduling actions, or relevant information back to the user through chat.Below is a complete list of all prompts used in this flow to achieve its functionality. Prompts are the instructions given to the AI model to generate responses or perform actions. They guide the AI in understanding user intent and generating relevant outputs.
Displays a custom welcome message to the user when the chat opens.
I’m your personal assistant with access to your Google Calendar 📅. I can help you check your schedule, find free time, set up events, and make sure you never miss a meeting ⏰. Just tell me what you need, and I’ll handle the rest—right on time! 💼✨
Let’s get organized! Ready when you are 🙌
LLM-based agent with a specific backstory, goal, and role for handling user requests as a personal assistant with Google Calendar access.
Backstory: Personal Assistant
Goal: you are a personal assistant with access to the schedule of individuals.
Role: personal assistant
Below is a complete list of all components used in this flow to achieve its functionality. Components are the building blocks of every AI Flow. They allow you to create complex interactions and automate tasks by connecting various functionalities. Each component serves a specific purpose, such as handling user input, processing data, or integrating with external services.
Flow description
This workflow is designed to act as a personal AI assistant that helps users manage their schedules by integrating with Google Calendar. The assistant not only understands user queries but also interacts with various tools to automate calendar management tasks, provide scheduling information, and even leverage web search capabilities.
Here’s a breakdown of the key components and their roles in the workflow:
| Component | Purpose |
|---|---|
| Chat Opened Trigger | Detects when the chat is opened and initiates the workflow. |
| Message Widget | Displays a friendly welcome message to the user about the assistant’s capabilities. |
| Chat Output | Shows messages to the user in the chat interface. |
| Chat Input | Receives user text inputs or queries. |
| Chat History | Maintains a history of previous chat messages for context-aware conversations. |
| AI Agent | The central AI that interprets user intent, manages context, and decides which tools to use. |
| Google Search | Allows the assistant to search the web for information to assist with user queries. |
| URL Content Retriever | Fetches and processes content from URLs found via Google Search. |
| Find Available Times | Finds optimal time slots in the user’s (and attendees’) calendars for scheduling events. |
| Create Event | Automatically creates new calendar events as requested by the user. |
| Delete Event | Deletes specified events from the user’s Google Calendar. |
| View Events | Lists calendar events within a specified time range, with optional filters. |
| Current Date Tool | Provides the assistant with current date and time context. |
When a user opens the chat, the workflow triggers a welcome message explaining the assistant’s capabilities—such as checking schedules, finding free time, setting up events, and sending reminders. This sets the context and invites the user to interact.
Once the user sends a message or request (e.g., “Find me a free slot this week” or “Schedule a meeting with John”), the AI agent receives the input along with the current chat history for context. The agent can then:
All responses and updates are output back to the user via chat, ensuring a smooth conversational experience.
This workflow automates a wide range of scheduling tasks, drastically reducing manual effort and the risk of double-booking or missing appointments. By combining AI reasoning with direct calendar manipulation and web search, it enables:
| Capability | How It’s Achieved |
|---|---|
| Check Schedule | View Events tool + AI Agent |
| Find Free Time | Find Available Times tool + AI Agent |
| Create Events | Create Event tool + AI Agent |
| Delete Events | Delete Event tool + AI Agent |
| Web Search | Google Search + URL Content Retriever + AI Agent |
| Remember Context | Chat History + AI Agent |
| Provide Date/Time Info | Current Date Tool + AI Agent |
By automating all these steps, the workflow creates a scalable, intelligent personal assistant that can be rolled out to support individuals or entire organizations, greatly enhancing productivity and reducing scheduling friction.
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