AI Assistant with Google Calendar Awareness

An intelligent AI assistant that integrates with Google Calendar to help users manage their schedules. Users can interact via chat to check their events, find available times, create or delete events, and stay organized. The assistant is also capable of performing Google searches and retrieving content for additional context.

Flows

How the AI Flow works

Start Chat Session.: The assistant greets the user and introduces its scheduling capabilities.
Understand User Requests.: User inputs are received and passed to the AI agent for interpretation.
AI Agent Processes Request.: The AI agent analyzes user intent and determines which scheduling or search action to perform.
Interact with Google Calendar and Search Tools.: The assistant can check, create, delete, or view calendar events, find available times, and use Google Search or URL content retrieval as needed.
Respond to the User.: The assistant provides answers, scheduling actions, or relevant information back to the user through chat.

Prompts used in this flow

Message Widget Welcome Message

Displays a custom welcome message to the user when the chat opens.

I’m your personal assistant with access to your Google Calendar 📅. I can help you check your schedule, find free time, set up events, and make sure you never miss a meeting ⏰. Just tell me what you need, and I’ll handle the rest—right on time! 💼✨

Let’s get organized! Ready when you are 🙌

AI Agent - Personal Assistant

LLM-based agent with a specific backstory, goal, and role for handling user requests as a personal assistant with Google Calendar access.

Backstory: Personal Assistant
Goal: you are a personal assistant with access to the schedule of individuals.
Role: personal assistant

Components used in this flow

Below is a complete list of all components used in this flow to achieve its functionality. Components are the building blocks of every AI Flow. They allow you to create complex interactions and automate tasks by connecting various functionalities. Each component serves a specific purpose, such as handling user input, processing data, or integrating with external services.

Chat Opened Trigger

The Chat Opened Trigger component detects when a chat session starts, enabling workflows to respond instantly as soon as a user opens the chat. It initiates flows with the initial chat message, making it essential for building responsive, interactive chatbots.

See Chat Opened Trigger

Message Widget

The Message Widget component displays custom messages within your workflow. Ideal for welcoming users, providing instructions, or showing any important information, it supports Markdown formatting and can be set to appear only once per session.

See Message Widget

Chat Output

Discover the Chat Output component in FlowHunt—finalize chatbot responses with flexible, multi-part outputs. Essential for seamless flow completion and creating advanced, interactive AI chatbots.

See Chat Output

ChatInput

The Chat Input component in FlowHunt initiates user interactions by capturing messages from the Playground. It serves as the starting point for flows, enabling the workflow to process both text and file-based inputs.

See ChatInput

AI Agent

The AI Agent component in FlowHunt empowers your workflows with autonomous decision-making and tool-using capabilities. It leverages large language models and connects to various tools to solve tasks, follow goals, and provide intelligent responses. Ideal for building advanced automations and interactive AI solutions.

See AI Agent

Chat History Component

The Chat History component in FlowHunt enables chatbots to remember previous messages, ensuring coherent conversations and improved customer experience while optimizing memory and token usage.

See Chat History Component

GoogleSearch Component

FlowHunt's GoogleSearch component enhances chatbot accuracy using Retrieval-Augmented Generation (RAG) to access up-to-date knowledge from Google. Control results with options like language, country, and query prefixes for precise and relevant outputs.

See GoogleSearch Component

URL Retriever

Unlock web content in your workflows with the URL Retriever component. Effortlessly extract and process the text and metadata from any list of URLs—including web articles, documents, and more. Supports advanced options like OCR for images, selective metadata extraction, and customizable caching, making it ideal for building knowledge-rich AI flows and automations.

See URL Retriever

Find Available Times

Easily identify optimal time slots for scheduling events by analyzing calendar availability. The Find Available Times component checks free and busy blocks across user and attendee calendars, returning the best available times in chronological order. Ideal for automating scheduling tasks and streamlining meeting coordination.

See Find Available Times

Delete Event

Easily automate the removal of events from Google Calendar with the Delete Event component. It connects directly to your calendar, enabling workflows to delete events and optionally notify attendees, streamlining calendar management within your flows.

See Delete Event

Create Event

The Create Event component in FlowHunt lets you automate the creation of events in Google Calendar. Easily specify attendees, event time, description, and more, with options to generate Google Meet links and set reminders—streamlining scheduling in your automated workflows.

See Create Event

View Events

The View Events component lets you fetch and filter calendar events within a chosen time range, leveraging Google Calendar integration. Ideal for automating workflows that need up-to-date scheduling data, it supports searching events, limiting results, and customizing attendee parameters.

See View Events

Current Date Tool

The Current Date Tool component in FlowHunt enables workflows to access the current date and time, adjustable to a wide range of timezones. Essential for automating tasks and generating time-aware responses, this component makes it easy to integrate up-to-date temporal information into your flows.

See Current Date Tool

Flow description

Purpose and benefits

This workflow is designed to act as a personal AI assistant that helps users manage their schedules by integrating with Google Calendar. The assistant not only understands user queries but also interacts with various tools to automate calendar management tasks, provide scheduling information, and even leverage web search capabilities.

Workflow Structure and Components

Here’s a breakdown of the key components and their roles in the workflow:

Component	Purpose
Chat Opened Trigger	Detects when the chat is opened and initiates the workflow.
Message Widget	Displays a friendly welcome message to the user about the assistant’s capabilities.
Chat Output	Shows messages to the user in the chat interface.
Chat Input	Receives user text inputs or queries.
Chat History	Maintains a history of previous chat messages for context-aware conversations.
AI Agent	The central AI that interprets user intent, manages context, and decides which tools to use.
Google Search	Allows the assistant to search the web for information to assist with user queries.
URL Content Retriever	Fetches and processes content from URLs found via Google Search.
Find Available Times	Finds optimal time slots in the user’s (and attendees’) calendars for scheduling events.
Create Event	Automatically creates new calendar events as requested by the user.
Delete Event	Deletes specified events from the user’s Google Calendar.
View Events	Lists calendar events within a specified time range, with optional filters.
Current Date Tool	Provides the assistant with current date and time context.

How the Workflow Operates

When a user opens the chat, the workflow triggers a welcome message explaining the assistant’s capabilities—such as checking schedules, finding free time, setting up events, and sending reminders. This sets the context and invites the user to interact.

Once the user sends a message or request (e.g., “Find me a free slot this week” or “Schedule a meeting with John”), the AI agent receives the input along with the current chat history for context. The agent can then:

Retrieve the user’s schedule and availability from Google Calendar.
Search for and display upcoming events.
Find available times for new events, taking into account the user’s and invitees’ calendars.
Create new events, optionally with Google Meet links and reminders.
Delete events as requested by the user.
Fetch information from the web or process relevant documents if the user’s query requires external information.
Reference the current date and time to provide timely and relevant responses.

All responses and updates are output back to the user via chat, ensuring a smooth conversational experience.

Automation and Scalability Benefits

This workflow automates a wide range of scheduling tasks, drastically reducing manual effort and the risk of double-booking or missing appointments. By combining AI reasoning with direct calendar manipulation and web search, it enables:

Seamless Scheduling: Instantly find free slots and set up meetings without back-and-forth emails.
Efficient Event Management: Create, view, or delete calendar events with a simple chat command.
Contextual Awareness: The assistant remembers past interactions and adapts its responses accordingly.
External Information Integration: Leverage Google Search and document processing to support more complex queries (e.g., finding meeting topics or researching attendees).
Time-saving Automation: Handles repetitive scheduling tasks, freeing up users for more valuable activities.

Example Use Cases

Personal Productivity: Never forget a meeting or deadline; get reminders and schedule management through natural conversation.
Team Coordination: Easily find mutually available times for group meetings and automate invitations.
Research and Preparation: Fetch web info related to upcoming events or meetings.
Administrative Efficiency: Automate routine calendar management for executives or teams.

Summary Table of Capabilities

Capability	How It’s Achieved
Check Schedule	View Events tool + AI Agent
Find Free Time	Find Available Times tool + AI Agent
Create Events	Create Event tool + AI Agent
Delete Events	Delete Event tool + AI Agent
Web Search	Google Search + URL Content Retriever + AI Agent
Remember Context	Chat History + AI Agent
Provide Date/Time Info	Current Date Tool + AI Agent

By automating all these steps, the workflow creates a scalable, intelligent personal assistant that can be rolled out to support individuals or entire organizations, greatly enhancing productivity and reducing scheduling friction.

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