Introduction Copilot in Word

If you want to write documents faster and with more clarity, Copilot inside Microsoft Word becomes one of the strongest tools you can use. It sits directly in the app, meaning you do not need a separate site or tool. It works alongside you while you draft, write, summarise, analyse, translate, or format. The best part is that you can use it without breaking your flow.

Here are the three key points:

1. Copilot is fully integrated into Word and supports drafting, analysing, rewriting, and refining.
2. It helps both with blank page situations and with improving existing text.
3. It offers flexible tools for tone, structure, clarity, creativity, and bias reduction.

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Kickstarting Drafts

One of the most powerful capabilities in Word is Copilot’s ability to start drafts for you.
This is ideal when you are staring at a blank page and are unsure where to begin.

You simply describe what you want. For example:

Draft a short guide explaining how to prepare for a team meeting, including tips on agenda creation, note taking, and follow ups.

Copilot will instantly produce a structured starting point that you can refine.

From there you can adjust the draft with commands such as:

• Make it more professional
• Add a conclusion to this introduction
• Shorten the middle section

There is also the Inspire me feature to provide fresh ideas if you feel stuck.

Summarising With Ease

If you are working with a long or complex document, Copilot can summarise it so you understand the key ideas quickly.

You can type:

Please provide me with a summary of this document.

Or you can click Summarise this doc directly in the interface.

You can also choose the format of the summary:

• Bullet points for a presentation
• Simplified language for someone outside the field
• Structured overview for internal briefing

This saves time and helps you grasp the full picture without reading every line.

Strengthening Your Content

For research tasks, Copilot can suggest relevant information that strengthens your writing.
You might ask:

Please make suggestions on relevant information and data to enhance this content.

Depending on the mode you use, Copilot can draw from:

• Internal organisational data
• External web sources

It is still a good habit to double check sources for accuracy and reliability.

Improving Clarity, Style, and Readability

Copilot can refine your writing directly. For example:

Analyse this text and suggest improvements to clarity, style, and conciseness.

This helps you make content more readable and polished.
You can also adapt the writing to different audiences:

• Rewrite this for a high school audience
• Make this sound more confident
• Add empathy to the tone

Formalising or Casualising Your Text

If you need to adjust the tone of your document, Copilot can do this in seconds.

For example:

• Make this text more formal
• Make this more casual

Once the tone is set, Copilot can also check whether the rest of the document stays consistent and highlight places where the tone drifts.

Avoiding Bias and Improving Inclusivity

Copilot can scan the document for biased language and propose inclusive alternatives.
This is useful when preparing official reports, public communication, or any content that must meet organisational standards.

Supporting Creativity With Synonyms and Strong Verbs

If you are writing something creative or analytical and keep repeating the same words, Copilot can help by providing alternatives.

For example:

• Give me five synonyms for this phrase
• Suggest stronger action verbs for this executive summary

This improves variation, precision, and impact.

Refining Your Prompts

One of the most important habits when working with Copilot is refining your prompts.
The clearer and more specific your request is, the better the output will be.

Try adding:

• Context
• Constraints
• Your goals
• Intended audience

Experiment, iterate, and expand your prompt until the output is not just good but exactly what you need.

Summary

Copilot in Word is far more than a drafting tool. It can:

• Generate structured drafts from a simple description
• Summarise long documents in any format
• Suggest research insights and improvements
• Enhance clarity, tone, and inclusivity
• Provide synonyms and stronger verbs
• Help you refine your writing process

If you want to fully understand Copilot and use it effectively across Microsoft 365, explore our Microsoft 365 Copilot Essentials training programme:
https://www.flowhunt.io/services/ai-training/microsoft-365-copilot-essentials/